Colleen Butler

🖼️ Header Section Image of Colleen Butler smiling confidently in a professional setting
🖼️ Header Section Image of Colleen Butler smiling confidently in a professional setting

Life has taken me through many twists and turns, each adding a layer to my diverse skillset. I bring these experiences together to solve problems in a practical, efficient, and thoughtful way.

As your event support professional, my priority is you. I work behind the scenes to ensure your event runs smoothly—whether it’s a focused board meeting or a large-scale, multi-day experience with riders. My role is to handle the logistics, timing, and details that would otherwise distract you, your speakers, and your attendees from being fully present. This frees everyone up to glean the full potential of what is being presented.

If you've ever found yourself pulled in multiple directions during an event—checking on catering, managing setup, or preparing for the next day’s agenda—you know how much that can take away from your ability to engage. That’s where I come in. With me onsite, you’re free to lead, connect, and deliver the best possible experience to your members or guests.

Over the past five years, I’ve supported multiple Vistage chairs, earning their trust through consistent, behind-the-scenes excellence. In addition, I've built a well-rounded background that includes:

  • Confidential C-suite level assistance

  • Organizational leadership support

  • Residential property rehab and maintenance

  • Social media strategy and marketing

  • Education and virtual event integration

  • Event planning and coordination

This breadth of experience has sharpened my ability to anticipate needs, stay, and create solutions in real time. I am committed to professionalism, discretion, and delivering exceptional results.

Whether you need an experienced hand to manage your events, facilitate cultural transitions, or ensure smooth operations, I’m here to help you succeed—and make sure you enjoy the process along the way.

Why Work With Me
Experiences

SKILLS

  • Event Support Staff

  • Social Media Scheduling Strategy

  • Onsite-Event Logistics

  • Marketing & Promotions

  • Supply Chain & Labor Oversight

  • Budgeting & Cost Estimation

  • Project Scheduling & Coordination

  • Virtual Event Integration

  • Event & Meeting Planning

  • Contractor Hiring & Management

  • Residential Property Rehabilitation

  • Adhering to Timeline Accuracy

Construction Financial Management Association - Administrative Assistant

  • Write newsletters, and event correspondence to members

  • Promote events utilizing email marketing and automation platforms

  • Update website to reflect upcoming event registration, articles for release, Board changes

  • Attend board meetings, prepare & distribute minutes

  • Schedule event locations, coordinate catering arrangements, and day of event needs

Dorset Connects - Marketing

  • Facilitated technology integration at annual meetings

  • Designed social media tracking scheduled and updated platforms

  • Assisted in live promotional events

  • Attend trade shows as a company representative

Precision Property Management - Account Manager

  • Onsite work progress assessment with written and digital documentation

  • Wrote project bids and PO's

  • Utilized in-house & client programs, including: Buildertrend, HoneyBadger, Provan, PPW

  • Scheduling with contractors and customers

Education

Temple University - Tyler School of Art BFA

DCCC AA

Workshops Attended 2020 - Present

Vistage - Chair Assistant

  • Handling the on-site details, allowing the chair to focus on creating the best experience for their members

  • Integrate virtual attendees in live meeting facilitating a more interactive experience

  • Act as a liaison between event venues, attendees, and speakers

  • Schedule event locations and coordinate catering arrangements

Why Trust Me?

Locations:

- Greater Philadelphia
- Delaware
- Will travel for key events
Recommendations

Greg Finkle, P.E. - Principal at Trinity Subsurface Engineering, LLC

  • I've had the pleasure of working with Colleen Butler through our Vistage meetings, and I can say without hesitation that she is the backbone of our group’s seamless operations. Colleen handles every detail—from coordinating logistics, managing technology, securing rooms, and selecting menus—with precision and professionalism. Her organizational skills are second to none, and her ability to anticipate needs before they arise ensures that every meeting runs smoothly and without distraction.

    What’s more, Colleen doesn’t just stay behind the scenes. From time to time, she offers insights during our discussions that are both thoughtful and incredibly relevant—especially for CEO-level challenges. Her ability to distill complex issues and offer grounded, strategic input is a true value-add.

    Colleen is a trusted partner in every sense and brings both structure and insight to the table. I’m grateful for her support and would recommend her without reservation to any team looking for a dependable, high-level operations and support professional.

Kevin Bock - Director of Technical Sales at Precision AirConvey

  • I’ve had the pleasure of working with Colleen Butler through a Vistage peer group where she serves as our moderator. Colleen brings incredible structure and energy to each session, helping create a space where thoughtful, strategic conversations can truly flourish.

    She is exceptionally well-organized, consistently prepared, and always keeps us on track without ever feeling rigid. Her ability to balance professionalism with approachability makes her a natural leader in the group. Colleen’s promptness, accountability, and attention to detail ensure that each meeting is not only productive but also genuinely engaging.

    If you're looking for someone who can bring clarity, consistency, and impact to a team or organization, I highly recommend Colleen.

Joshua Hilferty P.E., MBA - Engineering Manager at Precision AirConvey

  • Colleen is a professional, caring, creative, and engaged administrator.
    She manages her responsibilities with grace and contributes productively to group activities as she does so.
    Her friendly and kind personality is welcome in a role that demands attention to detail, flexibility, and foresight. I recommend Colleen for skills in event planning, meeting management, and virtual meeting organization and administration.

Tom Embley - President & CEO, Envac North America

  • I had the pleasure of working with Colleen in her role as Administrative Assistant to our Vistage Group, and I can confidently say she was the backbone of the operations. Colleen's attention to detail, proactive communication, and ability to juggle multiple priorities made every meeting run seamlessly.

    Colleen consistently went above and beyond—whether it was coordinating complex schedules, managing logistics with precision, or ensuring that every member felt supported and informed. Her professionalism, warmth, and reliability made a lasting impact on our group dynamic and overall success.

    Colleen brings both heart and efficiency to her work and is a true asset to any team.